Friedman Williams
Retirement Plan Administrator Los Angeles CA
Job ID: 17198
The Retirement Plan Administrator is responsible for the administration of all of the firm’s retirement plans. The Administrator serves as a liaison between participants, beneficiaries, plan consultants and plan administrator(s) to facilitate plan operations, regulatory compliance, design changes, and participant support and education. The administrator is also responsible for organizing Retirement Plan Committee meetings and associated actions.
JOB FUNCTIONS
• Owns the administration of the firm’s retirement plans, including working with the plan administrator(s) to provide operational support for contributions, distributions, plan amendments, regulatory compliance reporting and filings, annual audits and testing, participant support and troubleshooting any issues.
• Ensures retirement plans are administered in accordance with company, state, and federal guidelines and regulations. Maintains knowledge and application of legal and regulatory changes, trends, and other developments affecting retirement benefits.
• Acquires, reviews and distributes relevant information and documentation to plan participants and beneficiaries. Prepares and submits mandatory and other reporting requirements.
• Facilitates the planning and coordination of Retirement Plan Committee meetings and associated actions and activities.
• Maintains data integrity in firm,, administrator and retirement plan systems.
• Works with plan administrator and consultants to design and implement informational meetings and materials to facilitate participant understanding of the firm’s retirement programs.
• In conjunction with plan administrator and consultants, periodically evaluates the plan’s investment options and makes recommendations to the Retirement Plan Committee on plan design changes.
• Monitors participant data and contribution levels and regularly reports to Retirement Plan Committee with ideas on ways to encourage enhanced participation in the firm’s retirement plans.
• Provides Temporary or back-up coverage for benefits orientations, self-enrollment in HRIS, or assisting employees with benefits claims including unemployment or workers’ compensation. May administer COBRA as needed. May assist with validation of benefits premiums billing, and/or maintain statistical data relative to premiums, claims and costs.
• Other duties as assigned.
• Competencies – Teamwork and Cooperation: Treats others with respect; works well with others; asks for help when necessary; willing to share credit; avoids pointing fingers or assigning blame; volunteers to help others when available to do so; empathetic to others.
• Communication – Communicates clearly and appropriately with adequate frequency and tools; understands the need for regular, timely and high quality communication; listens actively and asks appropriate questions; understands the message.
• Flexibility – Adapts to changing conditions; willing to do something new/different; open to change; accepting of differences.
• Problem Solving – Seeks solutions to problems; proposes creative and effective solutions to problems; examines underlying cause of problems when seeking a solution.
• Self-Development – Uses constructive feedback to improve; learns from mistakes; shows eagerness and capacity to learn; attends available training; shows interest in improving self; proactively looks for opportunities to gain experience in a range of responsibilities.
• Organization and Time Management – Orderly in approach to work; able to plan and executive work effectively and accurately; tracks and follows through on requests; maintains a well-organized and clean work area; prioritizes and understands urgency; able to be punctual and prepared; manages multiple tasks simultaneously.
• Composure – Understands what triggers emotions and uses that knowledge to maintain a professional presence.
• Integrity – Deals with ethical issues appropriately. Acts in a way that is consistent with Firm values
MINIMUM JOB QUALIFICATIONS
• A minimum of three years of retirement plan administration experience, preferably with complex plans.
• High school diploma or GED, Bachelor’s degree preferred. Law Firm or professional services experience highly desired.
• Strong knowledge of retirement benefits and applicable laws such as ERISA, COBRA, EEO, FMLA/CFRA, ADA, HIPAA, ACA, Social Security, Workers Compensation, Unemployment Insurance and other applicable federal, state or local regulations and programs.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office Suite including Excel (pivot tables, VLOOKUP and formulas).
• Proficient with HRIS & Payroll Systems.
PHYSICAL DEMANDS
Standing, moving about, walking, sitting at a desk, reaching, lifting up to 15lbs, writing, typing and computer use
WORKING CONDITIONS
Quiet office environment in a high-rise building, seated the majority of the time
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