Administrative Support

Litigation Practice Assistant

Friedman Williams

Litigation Practice Assistant Minneapolis Minnesota

Job ID: 16496

JOB SUMMARY: The Litigation Practice Assistant is responsible for administrative support for assigned attorneys including typing, filing, working with briefs, motions and pleadings; answering phone calls and scheduling appointments.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Thorough understanding of the processes of state and federal litigation.

• Knowledge of and experience with efiling, discovery, document production, trial procedures, document management, calendaring, case management, and client billing procedures.

• Review bills for accuracy and prepare transmittal letters to clients.

• Indexing and updating pleadings and discovery binders.

• Supporting legal research and communicating with vendors, experts, lawyers, opposing counsel, clients and staff.

• Type and edit documents from handwritten drafts and Dictaphone/Winscribe, including correspondence, memos, spreadsheets, etc. and proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.

• Answer phones, take accurate messages, routes calls appropriately and responds to all inquiries.

• Make photocopies and scan documents, as needed.

• Establish, update and maintain client and internal files. Retrieve information from files when needed.

• Reconcile and submit attorney expenses using Chrome River software.

• Maintain attorney calendars; coordinate the scheduling of meetings, and make reservations for same using Condeco software.

KNOWLEDGE AND SKILLS REQUIRED

• Proficient with Microsoft Office Suite.

• Detailoriented.

• Excellent interpersonal, written, verbal, organizational and problemsolving skills.

• Ability to prioritize, multitask and meet deadlines.

• Available to work overtime.

EDUCATION AND EXPERIENCE REQUIREMENTS

• High school diploma/GED

• 5 years’ experience as a litigation practice assistant

• Associates/Bachelor’s degree preferred

PHYSICAL DEMANDS OF POSITION

Work is performed in a professional office environment and requires the following during the work day:

• Must be able to remain in a stationary position for long periods of time (working at a computer)

• Repetitive movement (i.e. heavy computer/keyboard use).

• May require occasional light lifting (files, copy paper, etc.).

In addition to the essential functions outlined above:

• Individual in this position will provide additional assistance and support as directed by their supervisor.

• This job description is subject to change at any time

Tagged as: Litigation Practice Assistant