Administrative Support

Legal Administrative Assistant (Litigation)

Friedman Williams

Legal Administrative Assistant (Litigation) Boston

Job ID: 15647

A prestigious Am Law 200 law firm, has an immediate need for an experienced and self-motivated Litigation Legal Administrative Assistant. We are seeking a technically skilled, positive, energetic candidate to provide professional support to a team of Litigation Attorneys.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare, revise, format and proofread litigation documents, correspondence and presentations

• Assist with litigation procedures such as court filings, service, e-filing and oversee the organization of client documents/pleadings in electronic databases

• Knowledge of local jurisdictional and federal court rules and procedures

• Assist with planning and preparing for depositions, hearings, trials and closings

• Monitoring court dates, depositions and deadlines

• Answer calls in a professional manner; take and deliver accurate messages

• Review and prioritize mail packages; prepare overnight packages and coordinate messenger deliveries and pickups

• Edit and prepare bills in accordance with firm and client requirements

• Maintain calendars by planning and scheduling meetings, conference calls and arranging business travel

• Process and monitor expense reimbursements, reconcile Amex charges and check requests

• Serve as gatekeeper between attorneys and internal and external clients

• Maintain electronic files

• Provide exceptional support while prioritizing needs of a busy team

• Assist other projects as requested and provide back up support on the floor as needed

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Positive attitude, professional, reliable and strong work ethic

• Must be well organized and proactive with creative problem-solving ability

• A self-starter capable of managing multiple projects simultaneously

• Ability to prioritize and meet tight deadlines and deliver exceptional results

• Must be accurate, detail and deadline oriented, organized and flexible

• Possess a high level of discretion to deal with confidential matters

• Ability to work independently as well as part of team

• Excellent verbal and written communications skills

• Easily adaptable to changing technology and processes

• Flexibility to work overtime as needed

EDUCATION/EXPERIENCE:

• A minimum of five years of support experience in a professional services firm, preferably in a mid-size to large law firm.

• Proficiency with Excel, PowerPoint, Microsoft Word, Outlook, CMS or similar billing software.

• Familiarity with DocuSign, Nuance, Zoom and certified mailings is helpful.

Tagged as: Legal Administrative Assistant (Litigation)