Friedman Williams
Executive Assistant – Law Firm New York NY
Job ID: 21800
Executive Assistant Boutique Real Estate Law Firm
Our client, a well-regarded boutique real estate law firm, is seeking a polished, proactive Executive Assistant to support a team of attorneys, including senior partners. This is an exciting opportunity for an experienced administrative professional who enjoys working in a fast-paced legal environment, building strong professional relationships, and playing an integral role in supporting attorneys and delivering exceptional client service.
Working closely with senior members of the firm, the Executive Assistant will have meaningful exposure to clients, legal matters, and the day-to-day operations of a successful real estate practice. The firm offers a collegial, team-oriented atmosphere where initiative, sound judgment, and attention to detail are valued. For someone looking to expand their experience and build a long-term career in the legal industry, this position offers excellent opportunities for professional development and growth.
Key Responsibilities
- Serve as a primary administrative contact for assigned attorneys, including senior partners, managing incoming calls and directing communications appropriately.
- Coordinate complex calendars, schedule meetings, reserve conference rooms, and arrange Zoom and other virtual meetings.
- Coordinate business travel, restaurant reservations, and meeting logistics.
- Assist attorneys with task management, deadlines, and daily workflow coordination.
- Prepare and submit new matter memoranda and engagement letters.
- Edit, proofread, and format legal documents and correspondence, ensuring accuracy and consistency.
- Prepare legal documents with appropriate formatting, including tables of contents, tables of authorities, page numbering, and other related requirements.
- Generate document blacklines and assist with the preparation of closing binders.
- Coordinate document distribution, review, filing, and organization.
- Assist with attorney time entry, data entry, and expense reimbursement submissions.
- Provide administrative assistance with LinkedIn and professional networking activities.
- Provide occasional after-hours and on-call support as needed.
- Assist with additional projects and administrative responsibilities as required.
Qualifications & Skills
- 35 years of experience in an administrative or executive support capacity within a professional services environment; law firm experience strongly preferred.
- Strong organizational and time-management skills, with the ability to anticipate needs, prioritize effectively, and manage multiple responsibilities in a deadline-driven environment.
- Excellent written and verbal communication skills, including a polished and professional phone presence.
- Proactive, dependable, and self-motivated, with exceptional attention to detail and the ability to work independently.
- Strong judgment, critical-thinking, and problem-solving abilities, with the confidence to take initiative and think beyond routine administrative tasks.
- Exceptional interpersonal skills and the ability to interact professionally and confidently with attorneys, clients, and colleagues at all levels.
- A collaborative, service-oriented mindset and the ability to contribute positively to a close-knit team.
- Advanced proficiency in Microsoft Office Suite and Adobe Acrobat, with strong overall computer skills.
Why Consider This Opportunity?
This position offers more than traditional administrative support. You will work directly with experienced attorneys and senior partners, gain valuable exposure to clients and sophisticated real estate legal matters, and have the opportunity to make a meaningful contribution to the firm’s continued success. Our client offers a professional yet collegial environment where strong performers are valued, trusted, and encouraged to grow.
Interested?
If you are interested in this opportunity or would like to learn more about other career opportunities, please contact:
James Martinos
Friedman Williams
Phone: 732-965-1094
Email: jmartinos@friedmanwilliams.com