Assistant Managing Attorney

Job ID: 21568

Assistant Managing Attorney (Hybrid – New York, NY)

We are partnering with a prestigious international law firm to hire an Assistant Managing Attorney for its New York office. This is a highly visible role within the Managing Attorney’s Office, providing procedural guidance, court and agency oversight, legal compliance support, and operational leadership across the firm’s U.S. practices.

Working closely with the Managing Attorney, attorneys, paralegals, and legal support professionals, the Assistant Managing Attorney will advise on complex procedural matters involving state and federal courts, filing requirements, court rules, deadlines, motion practice, docketing, calendaring, and other litigation-related procedures.

The role will also help oversee court and agency filing operations, including electronic filings, service of process, pro hac vice admissions, and coordination with external filing and process-service vendors. The Assistant Managing Attorney will provide coverage for the Managing Attorney when needed and help ensure continuity across the department’s legal, procedural, and administrative functions.

This position is well suited for an attorney with prior experience in a Managing Attorney’s Office, as well as a practicing attorney with strong litigation procedural experience who is interested in transitioning into a Managing Attorney or legal operations career path.

Candidates coming from smaller law firms, government agencies, nonprofit organizations, or other legal environments may also be considered if they have meaningful hands-on experience with court procedure, filing requirements, docketing, calendaring, and state and federal court systems.

A J.D. from an ABA-accredited law school and current admission to the New York Bar are required.

This is a hybrid position requiring approximately three days per week in the New York office, with flexibility when business or personal circumstances require it.

Why does this role stand out?

• Highly visible position within the Managing Attorney’s Office of a prestigious international law firm
• Opportunity to advise attorneys and paralegals on complex state and federal procedural matters
• Broad exposure across Litigation, Employment, Bankruptcy, Intellectual Property, Corporate, Real Estate, Immigration, and other practice areas
• Opportunity for practicing attorneys to transition into a long-term Managing Attorney or legal operations career path
• Significant responsibility for court rules, filing strategy, docketing, calendaring, and procedural compliance
• Direct interaction with attorneys, paralegals, court personnel, outside vendors, and firm leadership
• Opportunity to supervise and mentor members of the Managing Attorney’s Office
• Involvement in process improvement, workflow redesign, and legal operations initiatives
• Exposure to federal, state, and local courts and agencies across multiple jurisdictions
• Hybrid schedule requiring approximately three days per week in the New York office

Key Responsibilities

• Work closely with the Managing Attorney to oversee procedural compliance, court operations, legal risk, and related functions across the firm
• Advise attorneys and paralegals on complex procedural and strategic issues involving state and federal courts
• Research, interpret, and apply statutes, court rules, filing requirements, and procedural requirements across multiple jurisdictions
• Provide guidance on filing strategy, motion practice, deadlines, service requirements, and court procedures
• Review court filings for procedural accuracy, form, and compliance with applicable rules
• Oversee electronic filings and submissions to courts and government agencies
• Support docketing and calendaring processes and help ensure deadlines are accurately tracked and maintained
• Oversee pro hac vice admissions, including preparation, submission, tracking, and coordination with courts and outside counsel
• Provide guidance to attorneys regarding U.S. admission requirements and related regulatory matters
• Coordinate with process servers, court runners, messenger services, and electronic filing vendors
• Supervise and mentor members of the Managing Attorney’s Office and provide day-to-day procedural guidance
• Assist with onboarding and training attorneys on court rules, filing procedures, docketing protocols, and jurisdiction-specific requirements
• Provide operational coverage for the Managing Attorney during periods of absence or unavailability
• Identify opportunities to improve workflows, streamline filing and docketing processes, and increase operational efficiency
• Support departmental restructuring and process improvement initiatives
• Help ensure consistent application of procedural standards and best practices across offices and practice groups

Qualifications

• J.D. from an ABA-accredited law school required
• Current admission to the New York Bar required
• Approximately 2-5 years of relevant legal experience
• Prior experience within a law firm Managing Attorney’s Office strongly preferred
• Practicing attorneys with strong litigation procedural experience who are interested in transitioning into a Managing Attorney role will be considered
• Candidates from law firms, government agencies, nonprofit organizations, or similar legal environments may also be considered with appropriate procedural experience
• Strong familiarity with federal, state, and local court systems
• Hands-on experience with electronic court filing systems and court procedures
• Strong understanding of docketing, calendaring, filing deadlines, and procedural requirements
• Experience researching and interpreting court rules and procedural requirements
• Familiarity with PACER, NYSCEF, CourtAlert, and similar court filing, docketing, or document retrieval systems strongly preferred
• Experience with pro hac vice admissions and attorney admission requirements preferred
• Strong legal research, analytical, and problem-solving skills
• Excellent judgment and the ability to provide practical procedural guidance in high-pressure situations
• Strong organizational skills with the ability to manage multiple priorities and changing deadlines
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to accuracy
• Ability to work effectively with attorneys, paralegals, legal support professionals, court personnel, and outside vendors
• Flexibility to work outside normal business hours when court or filing requirements demand it

If interested, email Bill at wzwirz@friedmanwilliams.com.

Tagged as: Assistant Managing Attorney