Matrimonial Paralegal

The Matrimonial Paralegal performs a wide variety of clerical and administrative duties, which includes providing a high level of service and support to several attorneys, while consistently producing an excellent work product.

The Matrimonial Paralegal job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be deemed.

General Responsibilities

• Enhance attorney effectiveness by providing information-management support; representing the firm and attorneys to clients and others. Maintains client files in a consistent manner providing greater efficiency for their attorneys.
• Prepare and process legal documents, correspondence and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
• Welcomes guests and clients, greets them in person or via telephone; answers and directs inquiries.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; preparing or coordinating preparation of documents, pleadings, trial binders, charts, graphs, etc.; preparing expense reports.
• Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring case management deadlines, court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
• Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Maintains client confidence by keeping attorney/client information confidential.
• Manages file development and utilizing filing, e-filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Customer Service

• Responds to attorney requests in a professional manner.
• Identifies and responds to attorney issues/problems in a timely manner and seeks feedback/follow-up as appropriate.
• Builds effective working relationships as appropriate.

Firm Knowledge

• Demonstrates knowledge of the firm’s culture, practices, business, and structure.
• Demonstrates knowledge and adherence to basic firm policies, procedures and processes.

Initiative

• Takes initiative beyond routine responsibilities.
• Seeks out and accepts new responsibilities.
• Seeks development opportunities to enhance skills.

Accountability

• Owns mistakes and takes corrective action.
• Meets work deadlines as assigned.
• Meets firm standards for attendance and punctuality.

Work Management

• Works well independently.
• Demonstrates dedication to producing quality work products.
• Pays attention to detail when completing work assignments.
• Organizes and prioritizes workload appropriately informing attorney of progress.
• Utilizes resources appropriately to complete work in the most efficient manner.
• Cooperates and demonstrates flexibility when facing change.

Communication

• Interacts effectively and courteously, in person, by telephone, and in writing with attorneys, coworkers, adversaries, clients, court personnel and other contacts.
• Proactively communicates the status of work.
• Understands the need to ask questions and seek guidance.
• Expresses thoughts clearly, accurately, and concisely, both verbally and in writing.

Teamwork

• Builds effective relationships with coworkers.
• Participates and contributes fully as a team member.

Technology

• Experienced with Microsoft Office Suite, Adobe Acrobat, NetDocuments, Centerbase, etc. Familiarity with various online e-filing, court systems, and related applications is critical.
• High level of comfort and self-reliance with technology in general.
• Utilizes available technology to carry out job responsibilities.
• Determines most appropriate technology to accomplish a given task.
• Seeks ways to utilize technology to improve efficiency.

Qualifications

• Minimum of three years matrimonial experience required.
• Attention to detail and strong organizational and analytical skills.
• Positive attitude and the ability to deal well with changing assignments and priorities.
• Flexibility to work overtime.
• Ability to multi-task.
• Professional appearance and demeanor.

Hours

• 9:00 A.M. to 5:00 P.M. (1 hour lunch), with overtime as required.

Please send all resumes to anolfi@friedmanwilliams.com for consideration.