Friedman Williams
Facilities and Office Services Manager
Job ID: 21194
We are partnering with a large, nationally recognized law firm to hire a Facilities and Office Services Manager to support the Director of Administration and oversee core operational functions across their Los Angeles, CA office.
This is a hands‑on, high‑visibility role requiring exceptional judgment, follow‑through, and the ability to manage people, vendors, and building relationships in a fast‑paced legal environment – and we are seeking a reliable, detail‑driven operational leader who thrives in a dynamic, service‑oriented setting.
Why this role stands out:
- LA office with a long‑tenured, stable team; prior manager retired after decades in the role
- Oversight of Facilities, Reception, Food Service, and Office Services
- Direct management of three long‑standing staff members (Receptionist, Chef, Facilities Assistant)
- Additional oversight of a third‑party vendor, document production, mail/copy/FedEx operations
- High‑impact role partnering closely with building management and firm leadership
- Law‑firm experience is a strong plus, but not required
This position is in-office, Monday-Friday – hours are generally standard business hours, with potential flexibility depending on needs of the office.
Responsibilities:
- Manage day‑to‑day office operations across Facilities, Reception, Food Service, and Office Services
- Oversee vendor contracts, service levels, and building/maintenance relationships
- Ensure compliance with safety, emergency preparedness, and crisis‑management programs
- Support budgeting, purchasing, and coordination of office events and initiatives
- Partner with HR and Finance on staffing, parking, and payables processes
- Lead and develop a long‑tenured team with a focus on service, communication, and accountability
- Maintain strong relationships with building management and external vendors
- Monitor office needs, anticipate issues, and ensure smooth daily operations
- Oversee document production, mail, copy, and shipping workflows
- Ensure high standards of professionalism, responsiveness, and operational excellence
Qualifications:
- 7+ years of facilities, operations, or office‑services management experience (law firm or corporate)
- Strong people‑management experience and comfort leading long‑tenured teams
- Proven experience managing vendors, contracts, budgets, and projects
- Excellent organizational, communication, and follow‑through skills
- Ability to exercise sound judgment, handle confidential information, and manage competing priorities
- Proficiency in Microsoft Office; familiarity with facilities management systems
If interested in the position, please contact Bill Zwirz @ Friedman‑Williams:
wzwirz@friedmanwilliams.com