HR & Benefits Assistant

About the Position
The HR & Benefits Assistant provides day-to-day administrative and operational support across HR, benefits, and compliance-related activities. This role is primarily execution-focused, ensuring HR processes are completed accurately, timely, and in compliance with firm policies and regulatory requirements. The position serves as a shared resource supporting employee lifecycle administration, benefits operations, reporting, and HR process coordination. The role also provides entry-level recruiting and recruiting process support, including phone screens, interview scheduling, and coordination activities to support ongoing hiring needs. The position is currently a hybrid role.

Essential Duties and Responsibilities:

• Recruiting & Onboarding Support
• Provide recruiting process support, including scheduling candidate interviews, preparing offer and onboarding paperwork, posting approved job requisitions, and maintaining applicant tracking records.
• Assist with resume screening and conduct initial phone screens for entry-level and high-volume roles.
• Serve as a point of coverage during HR Specialist absence to ensure continuity of administrative recruiting tasks.
• Complete onboarding tasks for new hires, including system setup, new hire paperwork administration, swag distribution, and coordination with internal stakeholders.
• Benefits Administration & Support
• Support administration for employee benefits enrollments and life event changes, including medical, dental, vision, FSA, retirement, and ancillary benefits.
• Prepare and maintain benefits censuses for renewals, audits, carriers, and internal reporting.
• Process retirement and wellness invoices.
• Provide employee support by responding to benefits-related questions and escalating complex or sensitive issues appropriately.
• Assist with annual retirement plan audits and open enrollment.
• Coordinate and support firm wellness initiatives and benefits-related events.
• HRIS, Data Management & Reporting
• Provide HRIS (UKG) data entry and maintenance support, ensuring accuracy and data integrity.
• Generate standard HR reports and dashboards on a scheduled or ad hoc basis.
• Assist with periodic audits of employee data and HR files.
• Maintain accurate electronic personnel files (PeopleDoc) and department files in compliance with firm and legal requirements.
• General HR Administrative Support
• Assist with the preparation and facilitation of the annual and midyear performance review process.
• Assist with executing employee recognition events.
• Support compliance-related administrative requirements, including mandated training tracking, documentation, and record retention.
• Provide general HR administrative and clerical support, including scheduling, correspondence, data compilation, and document preparation.
• Prepare employment-related correspondence and memos as directed.
• Perform other projects and duties as assigned, consistent with the scope and intent of the role.

Education and/or Experience:

• Bachelor’s Degree in Human Resources or related field preferred. Two (2) or more years of Human Resources or Administration experience preferred. Prior legal industry experience is preferred.

Qualifications:

• Strong interpersonal and leadership skills, with the ability to collaborate and communicate effectively across all levels of the organization, including in high-pressure situations
• Demonstrated understanding of the urgency and fast-paced nature of a law firm environment
• Excellent organizational and project management skills, with the ability to manage multiple priorities simultaneously
• Proven leadership and team-building abilities in managing and developing staff
• Resourceful problem-solver with the ability to analyze needs, evaluate alternatives, and propose and implement effective solutions
• Strong business acumen, with the ability to communicate complex business issues to partners and relate them to outcomes and results
• Ability to effectively market and position the firm to attract top talent