Docketing Clerk

As a Docketing Clerk, you’ll play a critical role in supporting attorneys and case teams across all stages of the litigation lifecycle. You’ll be the trusted steward of deadlines, filings, and court driven requirements; ensuring accuracy, efficiency, and flawless coordination in a fast-paced legal environment. This role is ideal for someone who thrives on detail, enjoys solving procedural puzzles, and wants to be a central contributor to high impact litigation work.

ESSENTIAL DUTIES

• Serve as the go-to expert for all California court calendaring and deadline computations, managing and maintaining the firm’s litigation docket with precision.
• Coordinate and prepare docket calendar events for attorneys and legal assistants, ensuring every detail is captured and communicated.
• Respond to court-related inquiries from attorneys, paralegals, and staff with confidence and clarity.
• Review and process incoming litigation documents via electronic delivery, overnight courier, or hand delivery calculating deadlines and updating the docketing database accurately.
• Generate clear, actionable reports outlining upcoming deadlines and required tasks.
• Proactively advise attorneys on docket-related issues and assist with clearing or de-docketing items.
• Research Federal, State, Appellate, and Local Court Rules, along with Judge-specific procedures, to ensure absolute compliance.
• Participate in firm-wide initiatives to enhance calendaring procedures, workflows, and departmental standards.
• Develop deep expertise in filing practices to confidently resolve filing questions and ensure every submission meets court requirements.
• Communicate directly with courts and administrative offices to verify rules, procedures, and filing expectations.
• Manage all aspects of court services, including electronic and paper filings, rule updates, and coordination with attorney service providers.
• Partner with litigation teams ahead of filings confirming cite-checks, reviewing documents for rule compliance, and handling filing and service logistics.
• Maintain and manage California attorney filing credentials, including setting up and troubleshooting court admission accounts.

SKILLS NEEDED TO BE SUCCESSFUL

• Proficiency with docketing systems such as Milana, CompuLaw, or CourtAlert.
• Excellent written and verbal communication skills, along with a collaborative mindset.
• Hands-on experience with Federal, State, and Local court systems and electronic filing platforms (NYSCEF, PACER, First Legal, One Legal, TrueFiling, etc.).
• Strong understanding of litigation processes, legal terminology, court procedures, and docket management.
• A reputation for accuracy, integrity, and delivering timely information.
• Exceptional attention to detail, organization, and the ability to juggle competing deadlines.
• Ability to work independently while remaining a reliable partner to attorneys and legal teams.
• Good judgment, professionalism, and a solution-oriented approach.

EDUCATION & EXPERIENCE

• 5+ years of legal experience preferred.
• Bachelor’s degree preferred.

If interested, please reach out to Valentina at 732-252-0031 or email your resume at vlazoja@friedmanwilliams.com.