Administrative Assistant- Staff Attorney Department

Summary:
The Administrative Assistant provides essential administrative and operational support to the Staff Attorney Department. This role supports departmental processes, coordinates key workflows, and ensures smooth communication and documentation to advance the department’s mission.
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Qualifications:

• Excellent communication, organizational, and interpersonal skills.
• Exceptional attention to detail and ability to multi-task in a fast-paced environment.
• Proven ability to prioritize tasks and manage competing deadlines.
• Must be able to handle and maintain confidential information.
• Strong service orientation and understanding the importance of developing effective working relationships others.
• Prior secretarial/administrative work experience is essential.
• Proficiency with the Microsoft Office suite of software applications required.
• Experience with iManage, Intapp, and Chrome River is preferred.
• Work arrangement – Remote work is authorized. Occasional in-office attendance may be required.

Duties and Responsibilities:
▪Track staffing agency and vendor engagement letters, contracts, invoices, and generate related reports.
▪Coordinate with staffing agencies to support the selection and assignment of contract reviewers; assist with logistics, documentation, team formation, project kickoff, monitoring, and closeout.
▪Maintain databases of contract reviewer assignments, performance metrics, and project-level feedback.
▪Support tracking of staff attorney assignments, project status updates, and workload distribution.
▪Assists with metrics and hours reporting for department personnel and case teams.
▪Facilitate interactions between the Staff Attorney Department, Payroll, and Accounting regarding time and expense entries.
▪Maintains department calendar to track member’s requested and approved leave, as well as training opportunities and other firm events.
▪Coordinates department meetings and events, including assisting with travel planning and expense processing as needed.
▪Deliver excellent customer service and demonstrate the ability to work both independently and collaboratively.
▪Timely and regular attendance.
▪Perform other duties as assigned by department or firm leadership.

Qualifications (Continued):

• BA/BS from an accredited college or university is preferred.

Duties and Responsibilities (Continued):
▪Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access.

Status: Non-Exempt
Reports To: Staff Attorney Director
Workplace Type: Remote (local to DC office)

If interested, please contact Valentina at 732-252-0031 or email at vlazoja@friedmanwilliams.com.