Controller / Accounting Manager

Controller

The Controller works under the direct supervision of the Executive Director to assist in the management of the financial operations of the firm.

This is a full-time in-office position. It may require additional hours and occasional evening/weekend hours to meet deadlines.

Accounting Related

• Prepare monthly and annual financial statements, including monthly reports for origination, billable hours, cash receipts, etc.
• Monthly preparation of Partnership distributions
• Payroll preparation and processing, including PTO updates and balance tracking
• 401K contribution processing and transmissions
• Management of the IOLTA account
• Monthly Bank reconciliations
• Credit card reconciliations and receipt verification
• Complete vendor requests for enrollment in their systems
• Onboarding new employees into payroll, health insurance and other benefits
• Accounts payable and accounts receivable, including posting payments, collections and annual 1099 preparation
• Business and attorney license tracking and renewals
• Tracking budgets related to firm projects
• Work in coordination with firm CPA for finalizing all year end reports for tax preparation
• Prepare annual application and renewals of insurance policies
• Assist with client proposal preparations and submission
• Assist with vendor relationships and renewals of office equipment contracts
• All other duties as assigned by Partners or Executive Director

Required Experience, Skills and Abilities

• Bachelor’s degree in related field, master’s degree is strongly preferred
• At least five to seven years’ related experience, preferably in a professional services industry, and ability to apply that experience to a wide range of situations
• Excellent attention to details and organization skills
• Superior written and verbal communication skills
• Excellent interpersonal and client service skills
• Ability to manage unexpected and sometimes urgent firm or client matters as they arise
• Understanding of accounting practices
• Project management skills
• Demonstrated time management skills and ability to meet deadlines
• Advanced computer skills, including proficiency in Microsoft Office Suite, especially Excel
• Ability to work effectively with minimal supervision
• Knowledge of office machines and equipment

This is an exempt position and not eligible for overtime.