Friedman Williams
Legal Administrative Specialist – New York New York NY
Job ID: 20581
We are seeking a highly professional and experienced Legal Administrative Specialist to provide high-level support to two attorneys in leadership roles with expanding client portfolios and active business development efforts. Under the supervision of the Senior Manager of Legal Support Services, the Legal Administrative Specialist performs a wide range of executive level litigation and administrative tasks. This role requires exceptional task execution skills, a command of complex calendar and workflow management, and the ability to operate with precision in a fast-paced, client-focused environment.
Key Responsibilities
• Maintains full ownership of administrative workflows, tracking task execution and deliverables across legal, billing, and client service functions.
• Directly manages complex and evolving attorney calendars, ensuring schedule integrity, conflict resolution, and timely attendance at all meetings and calls.
• Drives communication across departments including billing, business development, and management to ensure timely execution of responsibilities.
• Produces, formats, and finalizes legal documents with a high degree of accuracy and professionalism.
• Utilizes advanced task management tools, including AI-integrated systems, to optimize workflow, maintain visibility across pending actions, and ensure accountability.
• Maintains professional standards in all interactions, exercising sound judgment and discretion with confidential information.
Knowledge, Skills, and Abilities
• Proficiency in drafting legal documents and managing multiple priorities under deadlines.
• Strong editing and proofreading skills with attention to detail.
• Professional interpersonal communication skills; able to work with individuals at all levels.
• Ability to handle sensitive matters with discretion and sound judgment.
• Comfortable with technology tools, calendar management systems, and billing platforms.
• Willingness to support new attorney onboarding and provide practice area training.
Education and Experience Qualifications
• High school diploma or equivalent required; Associate degree or Paralegal Certificate preferred.
• Minimum of 10 years of legal administrative experience required. Those with less experience are still encouraged to apply and could be considered for a Legal Administrative Assistant role.
• Experience in a leadership or administrative capacity is strongly preferred.
Compensation
For applicants that meet the experience requirements for the role and are physically based in New York City, NY, the expected salary range is $95,000 – $120,000 annually upon commencement of employment. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications. This is in addition to a comprehensive benefit package offered by the Firm.