Litigation Legal Assistant

Highly skilled Legal Assistant needed in our Downtown Fort Lauderdale office. The Legal Assistant plays a crucial role in supporting the Litigation practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. This position does include a portion of paralegal duties, and the individual will be expected to track and record their own billable time. Minimum of seven years’ experience working with Commercial Litigation. Knowledge of e-filing in FL state and federal court, required. E-Discovery experience and knowledge of Relativity is a plus.
Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Handle general correspondence.
• File of both physical and electronic documents.
• Take client calls, connecting all incoming calls.
• Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
• Schedule and coordinate meetings including videoconferences, and conference calls.
• Manage attorneys’ contacts, schedule, and calendar.
• Enter time for timekeeper and print reports as requested.
• Process expense reports and check requests.
• Track all billable and nonbillable time in 3E
• Find and retrieve information from files.
• Assist with follow up on AR collection.
• Assist attorneys in preparation for meetings.
• Prepare and finalize pleadings in accordance with applicable State and Federal rules for filing with court
• Assist with document retrieval, reviews, organization, and productions
• Maintain case pleadings, correspondence, and discovery
• Maintain and use document, transcript, and work product databases
• Prepare for depositions, i.e., prep. binders, exhibits, and all other discovery related tasks
• Work with supervising attorney to organize and prepare exhibit lists and/or privilege logs
• Coordinate work with outside document/litigation vendors, including adherence to strict deadlines
• Coordinate and assist with trial preparations, i.e., exhibits, witness binders, and demonstratives
• Provide organizational and legal support at trial, such as assist with jury selection, presentation and maintenance of exhibits, and witness coordination.
• Assist with case docketing, including court and discovery deadlines
• Maintain confidentiality of client information
• Provide legal and non-legal administrative support to attorneys
• Other duties as assigned

We have great benefits, most of which are effective on your first day:

• Heavily subsidized health insurance premiums
• Firm paid HSA contributions ranging from $600 and $1,200 annually
• Firm pays 100% of employee only premium for dental insurance and provides inexpensive options for dependents.
• Firm pays 100% of employee only premium for vision insurance and provides inexpensive options for dependents
• Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts
• Life Insurance, paid by the Firm
• Long-Term Disability Insurance, paid by the Firm
• Employee Assistance Program (EAP)
• 11 paid holidays (in 2025)
• Generous PTO for full-time employees
• Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution.

For immediate consideration please send resume to Naomi nmuldowney@friedmanwilliams.com