Litigation Legal Assistant – NY

Looking for a motivated and experienced Litigation Legal Assistant. The position will provide legal assistance to attorneys, focusing on detail and accuracy. The Litigation Legal Assistant will ensure all data and legal documents are complete and error-free, meticulously reviewing all work for discrepancies.

Essential Functions:
Litigation Legal Assistant with a strong litigation background, capable of working with attorneys and independently.

• Perform daily administrative tasks including answering, screening telephone calls and taking messages for attorneys
• Editing and revising documents; extensive use of Litera and Compare Docs;
• Assist with document conversion and clean up documents; create and revise legal documents adhering to Firm’s styles and guidelines;
• Facilitating effective communication;
• Court filings through the E-filing system for Federal Court, State Court and Bankruptcy Court; Services of Documents;
• Create and edit Tables of Authorities and Tables of Contents using Best Authority;
• Create Hyperlink and Briefs through Lexis and Westlaw; Bookmark PDF;
• Monitor Outlook Calendar;
• Enter and edit attorney time entries through Aderant and Intapp; Fill out expense reports;
• Assist attorneys in preparing for trials by organizing exhibits, preparing trial binders, and coordinating logistics for court appearances;
• Preparing outgoing mail and sorting incoming mail;
• Perform day to day duties of department secretary;
• Light Paralegal Work;
• Non-legal research; set up reservation for travel and restaurants;
• Involvement in some aspects of billing;
• Assist other Legal Assistants as support during absences.

Competencies:

• Strong secretarial skills with an emphasis on excellent attention to detail and organization;
• Excellent communication and interpersonal skills;
• Ability to work independently and complete a high volume of work in a timely manner;
• Ability to multitask and prioritize assignments while consistently delivering quality work product;
• Proven experience to perform under pressure in a fast-paced environment, both individually and within a team setting;
• Flexibility to occasionally arrive early or stay late as necessary;
• Proficiency with Microsoft Office, particularly Windows 10, Microsoft Office 365, Word, Outlook, Excel,PowerPoint, Nuance PDF Converter, iManage Document

Management System, Best Authority, Intapp Time, CompareDocs, Litera, Big Hand Dictation System, Intapp Billstream, Zoom, Microsoft Teams;
and DocuSign

• Strong written and verbal communication and interaction with support staff, professional staff and clients;
• Hold a current Notary Public commission or will acquire within the first 6 months of employment;
• Professional demeanor and appearance and positive attitude.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Education and Experience:

• 5+ years of law firm experience
• High School Diploma required, Associate/Bachelor’s degree preferred

If interested, please email your resume to vlazoja@friedmanwilliams.com or call Valentina at 732-252-0031.