Trust & Estates Legal Assistant Newark:

A firm seeking a Legal Assistant for our Trusts and Estates Practice Group in our Newark, NJ office.

Job responsibilities include performing responsible and confidential legal assistant work and routine administrative duties for attorneys.

• Must be a team player, organized and able to multi‑task in an extremely fast paced environment
• Attend client meetings with attorneys (both on and off site) to witness client documents
• Transcribe legal briefs, correspondence, letters, and confidential memorandum
• Type a variety of legal documents from rough and oral drafts
• Electronic filing of court documents
• Answer telephone calls, transfer calls to the appropriate staff and take messages when necessary
• Prepare, maintain and confirm daily work calendars and schedule meetings and appointments
• Assist with travel arrangements, internal correspondence, reimbursements for attorneys and paralegals
• Read, sort and ensure incoming mail is timely delivered; ensure outgoing mail is processed
• Process bills; proofs billing sheets
• Review and edit bills
• Maintain confidential and administrative files

Related Duties

• Assist other Attorneys and Legal Assistants within the Group and Office
• Proactively manage contacts in Outlook and Interaction

Minimum Qualifications

Training and Experience

• Three to five years of legal assistance experience. Must type a minimum of 70 words per minute.

Knowledge, Abilities and Skill

• Comprehensive knowledge of modern legal office practices and procedures
• Considerable knowledge of legal document preparation, legal terminology and court procedures
• Comprehensive knowledge of MS Word, MS Outlook, Excel, redline comparisons, BigHand (digital dictation)
• Considerable knowledge of effective proofreading
• Excellent oral and written communication skills

Benefits (if FTE requirements met):

• Firm‑Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short‑term (ST) and long‑term (LT) disability benefits
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
• Employee‑Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
• Retirement: 401(k) plan offering three types of contributions: pre‑tax, Roth and after‑tax contributions
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work‑life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm‑paid back‑up child/elder care, academic support and pet care program
• Tax‑advantaged college savings 529 Plan
• Employee discounts through Working Advantage

If interested, please email your resume to vlazoja@friedmanwilliams.com or call Valentina at 732-252-0031.