Legal Administrative Assistant

As a Legal Administrative Assistant, you will play a vital role in supporting our attorneys and staff in the day-to-day administrative needs of the practice. From document preparation to calendar management and client interactions, you’ll be instrumental in helping our team deliver top-tier legal services. We are looking for someone who is flexible, dependable, and excited to be an integral part of a team. The ideal candidate will be someone who thrives in a collaborative environment, is comfortable building strong working relationships with colleagues in different office locations and can seamlessly communicate and collaborate virtually on a regular basis. The position requires a strong focus on providing sophisticated administrative support for the Family Law & Fiduciary Litigation group.
Responsibilities:

• Manage and coordinate attorney schedules & calendars, including appointments, meetings, court appearances and travel arrangements.
• Prepare, proofread, format legal documents, correspondences, and reports with accuracy and attention to detail.
• Assist attorneys with case management, including organizing and maintaining case files.
• Assist with the preparation of legal documents such as pleadings, e-filings, motions, and correspondence ensuring accuracy and adherence to legal procedures.
• Assist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible.
• Assist with billing and invoicing processes, including time entry and client billing inquiries.
• Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail.
• Serve as backup support to the other legal administrative assistants on the team as appropriate.
• Perform other duties specific to the role as assigned.

Qualifications:

• Bachelor’s degree preferred but not required.
• A minimum of five years of experience supporting a family law practice.
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong client service skills.
• Advanced computer skills including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) Kofax Power PDF, or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; willingness and ability to learn different technologies.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Enthusiasm for learning and willingness to adapt to changing priorities and workflows.

Send resumes to Naomi at nmuldowney@friedmanwilliams.com