Friedman Williams
Litigation Administrative Assistant Bergen County NJ
Job ID: 20121
An esteemed and award-winning law firm is seeking a highly organized, detail-oriented, and professional Legal Secretary to provide comprehensive administrative support to attorneys and partners in a fast-paced legal setting. The ideal candidate will demonstrate exceptional multitasking capabilities, excellent communication skills, and the ability to maintain discretion with sensitive information. A hybrid work arrangement may be offered following a successful initial onboarding period.
Key Responsibilities:
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Deliver high-level administrative support, including calendar management, meeting coordination, and domestic travel arrangements.
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Prepare, format, and meticulously proofread legal documents for discovery and trial preparation—such as pleadings, briefs, exhibits, and tables of contents and authorities.
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Coordinate schedules and logistics for court appearances, client meetings, and internal events on behalf of Partners and Associates.
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Draft and distribute approved correspondence; manage confidential information with professionalism and discretion.
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Maintain and organize legal files, records, and document management systems in compliance with firm procedures.
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Process and submit attorney expense reports using Concur.
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Accurately enter attorney time records for billing purposes.
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Serve as a gatekeeper for sensitive documentation and communication.
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Exercise sound judgment while handling competing priorities, problem-solving, and proofreading with accuracy and attention to detail.
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Manage inbound and outbound mail and general office correspondence for assigned attorneys.
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Perform other administrative duties as required to support legal operations.
Qualifications:
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Bachelor’s degree required.
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Minimum of 5 years of administrative experience, preferably in a law firm or professional services environment.
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Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
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Strong written and verbal communication skills, with a keen eye for grammar and detail.
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Familiarity with legal practice management and document software is a plus.
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Working knowledge of legal terminology, procedures, and court filing systems.