Receptionist – New York

The ideal candidate will be the first point of contact for clients and visitors and will assist our attorneys with administrative and clerical tasks

Receptionist Responsibilities:

• Answer and direct phone calls as appropriate.
• Greet and welcome clients, visitors, and guests in a professional and courteous manner, ensuring security protocols are followed for client and visitor access.
• Reserve conference rooms, meeting rooms and visitor offices upon request.
• Order lunch for office and client meetings.
• Assist with scheduling office events including birthday celebrations, baby showers, happy hours, farewell gatherings.
• Serve as backup to Office Services, including setup and breakdown of conference rooms (i.e., lunches, beverages, office supplies), distribute of incoming mail to the appropriate individuals; process outgoing mail and packages.

• Submit work orders to building management for facility-related issues requiring attention, such as temperature control, lighting, and other maintenance needs.
• Track Continuing Legal Education (CLE) credits for attorneys.
• Assist with entering time in the firm’s billing system, process expense reports and reimbursements for the attorneys.
• Notarize documents upon request.
• Carry out responsibilities with professionalism, respect for others, in accordance with firm policies and applicable laws.
• Perform other duties as assigned.

Supervisory Responsibilities:
This job does not have direct supervisory responsibilities.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

If you are interested please send over your resume to adaly@friedmanwilliams.com