Friedman Williams
Administrative Assistant New York New York
Job ID: 20003
A prestigious law firm in New York City is seeking a highly organized and detail-oriented Administrative Assistant to support a team of attorneys and legal professionals. This in-office position is ideal for someone with a strong administrative background in a legal setting who thrives in a fast-paced environment and is passionate about providing high-level support.
Key Responsibilities:
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Answer incoming telephone calls, greet clients, and provide general information and assistance.
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Open new legal matters and manage time entry using Carpe Diem.
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Prepare and process attorney expense reports in a timely manner.
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Maintain and update project and client files to ensure accurate documentation.
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Conduct legal research and perform administrative support tasks for attorneys.
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Create and format high-quality documents, presentations, and correspondence using Microsoft Word, Excel, PowerPoint, and PDF tools, including charts, tables, TOCs, and TOAs.
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Establish, organize, and maintain efficient filing systems, including classifying and sorting media clips, records, and correspondence.
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Use sound judgment and discretion when screening calls and visitors; manage schedules, appointments, and travel arrangements.
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Handle sensitive and confidential information in accordance with legal and ethical standards.
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Proofread and edit all written materials with exceptional attention to accuracy, grammar, and clarity.
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Coordinate the client billing process: distribute bills to clients and serve as the liaison between clients and the billing department.
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Revise, compare, convert, and format legal documents to adhere to firm standards and guidelines.
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Manage complex document markups including redlining, Track Changes, and document versioning.
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Create and revise tables of authorities (TOA) and tables of contents (TOC) for legal filings.
Minimum Qualifications:
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Bachelor’s Degree required.
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Advanced proficiency in Microsoft Office 2024 (Word, Excel, PowerPoint, Outlook) and PDF Converter Enterprise.
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Excellent command of the English language, including grammar, spelling, and syntax.
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Strong organizational, interpersonal, and administrative skills.
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Outstanding attention to detail with the ability to multi-task effectively in a deadline-driven environment.
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Exceptional written, verbal, and proofreading skills.
If you are interested please send your resume over to adaly@friedmanwilliams.com