Friedman Williams
Temporary Client Events Coordinator New York NY
Job ID: 19858
Global leading law is looking for a temporary Events Coordinator with 3-5 years of experience to assist with the planning of events, including seminars, webinars, client dinners, receptions, and sponsorships. Our ideal candidate holds a bachelor’s degree, is detail-oriented, has successfully worked on events in a law firm or similar setting, and has a great deal of self-sufficiency in accomplishing their duties.
ESSENTIAL JOB FUNCTIONS:
• Support planning, implementation, and post-event activities for the Firm’s client events program.
• Arrange for production of event materials, such as name badges, signage, and promotional items.
• Arrange for shipping of event materials, such as banners and booths, including banner/booth set-up and tear-down.
• Provide onsite events support and executing related logistical duties.
• Coordinate with internal and external vendors to implement event plans and logistics.
• Respond to events inquiries and provide related resources and recommendations.
• Use the firm’s CRM system (InterAction) to create event mailing lists and update contacts as needed.
• Use the firm’s email management system (Vuture) to update and create social invitations.
• Use the firm’s content management system (AEM) to add new events to dechert.com and Q/A existing ones.
• Updated Circa with key event data and ROI stats.
• Source venues for private dinners, receptions, and other external social client gatherings.
• Coordinate the purchase and distribution of client gifts.
• Research, purchase, and distribution of event swag. Keeping event closet organized.
• Assist with the planning of other strategically key events such as DEI, Innovation and Talent initiatives.
• Perform all other duties as necessary and as assigned by your supervisor for efficient functioning of the events team, department, office, and firm.
QUALIFICATIONS / KSAs:
• Bachelor’s degree preferred.
• 3-5 years of event planning experience, preferably in a law firm or professional services environment.
• Meticulous and organized.
• Ability to travel and work overtime as needed.
• Commitment to excellent internal and external client service.
• Good oral and written communication skills. Good grammar, vocabulary and reading comprehension.
• Knowledge of the firm’s policies and procedures.
• Ability to effectively manage competing priorities.
• Good interpersonal skills with polite, professional and positive manner.
• Ability to maintain confidentiality.
• Ability to learn new skills as they become necessary.
• Ability to work independently and as part of a team in a collaborative organization.
Please send resumes to jdesocio@friedmanwilliams.com