Friedman Williams
Commercial Litigation Legal Secretary Newark NJ
Job ID: 19639
Essential Functions
Perform daily administrative tasks;
Answering, screening telephone calls and taking messages for attorneys; Editing and revising documents;
Assist with document conversion and clean up documents; create and revise legal documents adhering to Firm styles and guidelines;
Court filings through the E-filing system for both Federal Court and State Court;
Create and edit Tables of Authorities and Tables of Contents;
Enter and edit attorney time entries;
Fill out expense reports;
Filing documents in case files;
Preparing outgoing mail and sorting incoming mail;
Perform day to day duties of department secretary;
May be assigned coverage of a particular secretarial absence.
Competencies
Strong secretarial organizational skills;
Extraordinary attention to detail;
Excellent communication and interpersonal skills;
Ability to work independently and complete a high volume of work in a timely manner; Ability to multitask and prioritize assignments while consistently delivering quality work product to both attorneys and clients;
Proven experience performing under pressure in a fast paced environment, both individually and within a team setting;
Flexibility to occasionally arrive early or stay late as necessary;
Proficiency with Microsoft Office 365, iManage Document Management System, Kofax,
Best Authority, Aderant, Litera Compare, Big Hand Dictation System and Compulaw;
Positive attitude, ability to interact well with all support staff, professional staff and clients;
Holds a current Notary Public commission or will acquire a Notary within the first 6 months of employment;
Professional demeanor and appearance.
Education and Experience
Min 10 years litigation exp
Minimum HS diploma
Send resume to Naomi at nmuldowney@friedmanwilliams.com