Business Development and Marketing

Business Development Assistant

Friedman Williams

Business Development Assistant New York NY

Job ID: 15158

Department – Business Development Reports to Chief Marketing & Innovation Officer

Position Summary:

The Assistant, Business Development provides secretarial, technical and organizational assistance to the Business Development department (BusDev). This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of our Firms policies as a valued member of a support team.

Essential Duties and Responsibilities Typical responsibilities include, but are not limited to, the following:

Answer and place telephone calls professionally and take accurate and complete messages for the Chief Marketing & Innovation Officer, Director of Business Development and two Senior Managers

Answer and direct incoming calls from the BusDev hotline to appropriate teams / departments

Calendar management (schedule in-person / virtual meetings, send outlook invitations, track rsvps), arrange conference room reservations, catering and AV requests as needed

Arrange domestic / international travel as needed.

Prepare, secure necessary approvals, and process all BusDev department invoices

Prepare and submit expense reports for BusDev senior team members

Review and prepare departments annual budget and reconcile spending against budget forecasting

Create, revise and print correspondence, memoranda, PPT presentations and other documents

Assist with revisions to lawyer bios and practice pages on the external website and update BusDev bio folders as necessary to reflect lawyer arrivals / departures

Order, distribute and track client gifts and holiday cards

Create, prepare and distribute name badges, place cards, table tents for BusDev events

Prepare orientation schedule and administrative onboarding for new BusDev team members

Manage and track daily ad requests for charitable contributions and update Ad Log tracker

Organize and prepare agendas / PPT presentations for department meetings

Review and prepare departments annual budget and reconcile spending against budget forecasting

Conduct ad hoc research and assist with special projects as needed Qualifications/Position Requirements

Ability to manage a varied workload and meet deadlines

Must be punctual and reliable

Proficient in MS Word, Excel, PowerPoint, Outlook, InterAction, Zoom / Webex, Adobe and other applications as needed

Strong interpersonal skills

Must be able to work collaboratively with lawyers and business services personnel, demonstrating strong teamwork and a positive attitude

Flexibility in daily schedule to accommodate unexpected situations arising from BusDev department needs

Excellent written and verbal communication skills

Ability to proofread typed material for typographical, spelling and grammatical errors

Ability to type with speed and accuracy

Ensure confidentiality of all the Firms and clients documentation and information Education and/or Experience

Bachelors Degree

Minimum of 3 years experience preferred

If interested in this position please send your resume to atreppeda@friedmanwilliams.com

Tagged as: Business Development Assistant