Friedman Williams
Billing Specialist Minneapolis MN
Job ID: 16759
Description: As a member of the Accounting Department, the Billing Coordinator supports the billing function for assigned practice area and/or office(s).
ESSENTIAL FUNCTIONS:
• Work closely with attorneys in the review and editing of Proformas (hard-copy and paperless), initiate transfers, write-down requests, and markups prior to submitting to assigned Billing Specialist.
• Monitor work in process, provide reports, and follow up with attorneys as necessary.
• Identify and resolve billing inaccuracies.
• Research and respond to internal and external inquiries regarding billing in a timely manner.
• Review and verify accuracy of billing supporting documentation as required, including requested expense documentation.
• Assist with distribution of monthly Proformas.
• Print and mail (or e-mail) all invoices to appropriate recipients.
• Verify accuracy of billing records, notices and statements for disbursement.
• Review documents and records to compile information for compliance with client guidelines, fee arrangements per engagement letters or other agreement terms.
• Review billing rates on a regular basis to ensure compliance with client agreements and annual rate increases.
• Review aged/unbilled work in process and provide status updates to Billing Supervisor.
• Review newly opened client matters for assigned billing attorneys with electronic billing to determine if access to the matters has been granted by the clients.
• Collect information related to internal and external billing issues and provide summary to Billing Specialist for resolution.
• Assist Collection team members, billing attorneys, and clients with resolution of unpaid invoices, including those with discrepancies.
• Ensure that all tasks are completed in accordance with Firm and client billing guidelines and policies.
Collaboration and Teamwork
• Work proactively assisting the billing specialists and attorney teams to accomplish tasks.
• Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.
ADDITIONAL FUNCTIONS:
• Other related duties, as assigned.
QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):
Education:
• Associate’s Degree in accounting, finance, information technology or other qualitative field of study preferred; applicable work experience will be considered in lieu of a degree.
Experience:
• Minimum of two years’ related experience at a law firm or legal department preferred;
• Experience with electronic billing utilizing various vendor websites and systems a plus.