Docketing Clerk

The Docketing Clerk is responsible for maintaining the Firm’s litigation docket and calendar, ensuring the accurate calculation, entry, and monitoring of court deadlines and procedural events. This role supports attorneys and legal staff by managing electronic filings, tracking case developments, researching court rules and procedures, and serving as a key resource on federal and state court requirements. The Docketing Clerk also works closely with court personnel, process servers, and vendors to facilitate efficient case management and ensure compliance with all applicable court rules.

Responsibilities

• Calculate, docket, and calendar court deadlines, hearings, and procedural events using the Firm’s centralized docketing system.
• Maintain and update litigation calendars to reflect new filings, court orders, scheduling changes, and other case developments.
• Prepare and distribute calendar reports and proactively communicate upcoming deadlines to attorneys and legal staff.
• Review and maintain case records, ensuring accurate party, judge, attorney, filing, and deadline information.
• Monitor case activity and retrieve court filings, decisions, orders, and docket updates.
• Communicate significant case developments and status changes to attorneys and legal support teams.
• Prepare and submit electronic filings in federal and state courts nationwide.
• Review filings for compliance with court rules, procedures, and filing requirements.
• Ensure timely delivery of courtesy copies and related filing materials when required.
• Serve as a resource to attorneys and legal assistants regarding court rules, procedures, and filing requirements.
• Research court rules, procedural issues, and judicial practices, and provide written summaries as needed.
• Stay current on changes to court rules, civil procedure, electronic filing requirements, and judges’ individual practices.
• Conduct court and legal research, including searches for relevant precedent and case information.
• Coordinate with court personnel, process servers, and third-party vendors.
• Assist with attorney admissions, pro hac vice applications, and related court registration requirements.
• Obtain certificates of good standing and other court-issued documents.
• Maintain attorney electronic filing credentials and related databases.
• Coordinate service of process and other litigation support activities.
• Perform additional duties and special projects as assigned.

Qualifications

• Bachelor’s degree required.
• 1-2 years of experience in a law firm’s Managing Attorney’s Office, docketing department, or similar litigation support environment.
• Experience with rules-based docketing systems such as CourtAlert, CompuLaw, Milana, or comparable platforms.
• Proficiency with electronic filing systems, including CM/ECF, ACMS, NYSCEF, and other federal and state court filing platforms.
• Strong knowledge of federal and state court rules, procedures, and litigation deadlines.
• Familiarity with the Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP), New York CPLR, and related court rules.
• Experience using legal research and court information databases, including PACER, Westlaw, Lexis, Bloomberg Law, CourtAlert, and PacerPro.
• Advanced proficiency in Microsoft Office Suite and Adobe Acrobat.
• Exceptional attention to detail and a proven ability to accurately calculate and manage deadlines.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and prioritization abilities.
• Ability to work independently, exercise sound judgment, and manage multiple priorities in a fast-paced environment.
• Collaborative team player with the ability to build effective working relationships across all levels of the firm.
• Ability to work under pressure while maintaining accuracy and meeting critical deadlines.

If you are interested, please reach out to Kiersten Ahle – Kahle@friedmanwilliams.com