Friedman Williams
Executive Legal Secretary – Litigation
Job ID: 21136
We are partnering with a well‑established Dallas law firm to hire an Executive Legal Secretary to support multiple attorneys in the Litigation area – an excellent opportunity for an experienced litigation secretary who thrives in a fast‑paced environment and enjoys supporting complex legal workflows.
This role requires strong litigation experience, exceptional attention to detail, and the ability to work cooperatively with attorneys, clients, and colleagues while maintaining strict confidentiality.
Why this role stands out:
· Direct support to multiple litigation attorneys in a busy practice
· Heavy document preparation, e‑filing, and case management responsibilities
· High‑visibility role with strong attorney interaction
· Opportunity to support sophisticated litigation matters across state and federal courts
· Stable, respected law firm environment with long‑term growth potential
Responsibilities:
· Prepare draft documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates and attorney guidance
· Coordinate multi‑document filings and format documents according to court requirements
· E‑file in both state and federal courts as needed
· Enter and maintain all case information in Court Alert, including dates and reminders
· Prepare notebooks, binders, exhibits, and other documentation as needed
· Open new client and matter files and run conflict checks with the New Business Intake team
· Organize and maintain documents in the document management system
· Coordinate document management with Litigation Support Managers or save to appropriate file locations
· Proofread documents for grammar, punctuation, syntax, and formatting consistency
· Manage calendars and assist timekeepers in meeting deadlines, providing reminders as needed
· Coordinate conferences and meetings, including room scheduling, video conferencing, meals, and materials
· Handle billing processes including time entry and billing memos, ensuring timely closure of time entries
· Receive clients and visitors and maintain excellent customer service while observing confidentiality
· Prepare materials for client meetings, update client contact lists, and assist with client questions
· Handle check requests, travel expenses, and travel arrangements including airline, car, and hotel reservations
· Process attorney admissions to required jurisdictions for court filings
· Assist attorneys with external memberships as needed
· Coordinate CLE submissions and approvals
· Read, sort, and date incoming mail and ensure timely delivery of outgoing mail
· Prepare materials for publications or speaking engagements
· Perform research using the internet or other web‑based programs
· Coordinate secretary backup support during scheduled time off
· Adhere to firm policies and procedures as outlined in firm handbooks
Qualifications:
· Bachelor’s degree preferred
· 7+ years Litigation experience required (Mid‑to‑large size firm preferred)
· Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Emburse)
· Solid experience working in ECF and Texas state e‑filing systems. Familiarity with state and federal rules and procedures
· Ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc
· Strong attention to detail, proof‑reading skills, organizational skills, and ability to manage time effectively
· Excellent interpersonal and communication skills and the ability to collaborate well in a team
· Self‑starter with the ability to work independently and to perform with a high level of accuracy in a high‑volume environment
· Ability to multi‑task while maintaining a quality work product, balancing workload, and meeting deadlines
· Above average customer service skills with a willingness to help others
· Ability to work overtime as needed
If interested in the position, please contact Bill Zwirz @ Friedman‑Williams: wzwirz@friedmanwilliams.com