Friedman Williams
Billing Coordinator Washington DC
Job ID: 20362
Our client, a premier litigation law firm is seeking a Billing Coordinator (Hybrid) for its Washington, DC office. They represent clients in high-stakes civil and criminal litigation, government investigations, and complex regulatory matters.
The Billing Coordinator plays a key role in preparing and analyzing complex client invoices, utilizing billing software to process pre-bills and final bills, and tracking time entries, expenses, and disbursements. This role requires strong attention to detail and a deep understanding of billing procedures, ensuring accuracy and compliance with both client requirements and firm policies. The successful candidate will be highly motivated and experienced in law firm or professional services billing.
Essential Duties and Responsibilities:
- Prepare client invoices and accurately post them in the accounting system.
- Perform invoicing updates, time entry edits, write offs, fee and expense transfers, and other changes as instructed and in accordance with Firm policy.
- Maintain client invoicing files and ensure all documentation is accurate and up to date.
- Assist accounting management, billing attorneys and secretaries with client requests including budgets, special requests, and client reports.
- Prepare client invoices in the specified format (i.e. PDF, email, LEDES file).
- Assist Director, Client Accounting Operations with accrual and budget requests in various electronic billing applications, electronic billing enrollment and onboarding. Submit timekeeper rates in various electronic billing applications.
- Identify and analyze client invoicing issues and refer issues to accounting management and/or attorneys as necessary.
- Liaise with attorneys and legal secretaries to address invoicing inquiries related to client invoicing, time entries, and expenses.
- Provide documentation of expenses upon request.
- Assist with monthly and year-end accounting period closings as required.
- Support special projects on various issues as required.
- Perform other duties as assigned.
Additional Essential Requirements
- Proficiency with legal billing software; prior experience with and knowledge of 3E system is preferred.
- Strong attention to detail with excellent organizational, analytical and problem-solving skills. Ability to handle a high volume of client invoices. Knowledge of electronic billing vendor systems and LEDES electronic billing standards.
- Strong written and verbal communication, organizational, and follow-up skills with the ability to follow-up and communicate effectively with all levels of personnel.
- A minimum of three years of billing experience in a law firm or professional services firm. Outstanding interpersonal skills to work effectively both independently and as part of a team.
- Must possess excellent customer service skills and be able to organize and efficiently process work. Must be detail-oriented and demonstrate a commitment to accuracy and thoroughness.
- Ability to work independently with identifying billing issues for management follow up and resolution and maintain professional relationships with all levels of firm personnel.
Software Requirements
The candidate must be proficient in law firm accounting billing systems, Excel, Microsoft Office, and Windows applications. Prior experience with and knowledge of 3E system is preferred. The candidate must also have experience with and knowledge of electronic billing vendor systems such as LegalTracker, CounselLink, TyMetrix 360. Experience with eBillingHub is preferred.
For immediate consideration for this exciting opportunity or any other role, please email your resume to James Martinos @ jmartinos@friedmanwilliams.com and call James on 732-965-1094