Administrative Legal Assistant

The Miami Office is looking for a skilled Administrative Legal Assistant to join our team. The successful candidate will provide assistance during all phases of the litigation process.

Responsibilities

• Strong document management: format documents using Styles, create Table of Contents, Table of Authorities and miscellaneous documents
• Summarize cases and prepare reports for attorneys and clients
• Conduct research, investigate facts and inform attorneys
• Draft, proofread and prepare legal documents such as audits and pleadings
• Prepare and file documents with courts
• Maintain high volume of client files (paper and electronic)
• Track and update case databases with status and pertinent case information
• Manage records, projects and calendars to make sure everything functions efficiently
• Index and update pleadings and discovery binders
• Managing calendars, coordinate attorney and client meetings and make travel arrangements for lawyers
• Organize exhibits, documents, briefs and appendices
• Redact information from documents
• Assist in trial preparation by preparing binders, indexing discovery, and prepare trial exhibits

Experience:

• Minimum of 5-7 years of legal secretarial experience in a litigation firm
• Proficient in Microsoft Office Suite: Word, Outlook, Excel and PowerPoint
• Proficient in e-Filing
• Must be able to work independently, anticipate work needs, be hands-on and proactive
• Must be flexible and able to work beyond regular work schedule on short notice
• Applicable knowledge of motions, discovery, evidence, litigation documentation, etc.
• Highly organized with ability to juggle multiple deadlines
• Strong writing and communication skills along with attention to detail