Executive Assistant (Legal)

Job Summary: The Legal Executive Assistant provides comprehensive administrative and legal support to attorneys, ensuring the efficient operation of legal proceedings and office functions. This role involves answering calls, preparing and proofreading legal documents, managing filings, and assisting attorneys with various administrative tasks.

Key Responsibilities:

• Answer and screen phone calls for assigned attorneys and provide coverage for other attorneys as needed.
• Prepare, proofread, edit, and finalize legal documents, including but not limited to:

o Answers
o Motions
o Pleadings
o Discovery demands and responses
o Closing documents and memos
o Reports and correspondence to outside counsel, clients, and experts

• Maintain a detailed log of attorneys’ work to track outstanding documents and deadlines.
• Prepare and process invoices and invoice memos.
• Draft and send correspondence with transcripts to clients and counsel.
• Assist attorneys with scanning, copying, and printing documents as needed.
• Set up devices for attorneys for virtual meetings and court proceedings.
• Provide NYSCEF consent for attorneys.
• E-file answers, motions, and other legal documents on behalf of attorneys.

Qualifications:

• Proven experience as a Legal Executive Assistant, Legal Secretary, or similar role.
• Strong knowledge of legal terminology, documents, and court filing procedures.
• Proficiency in Microsoft Office Suite and legal document management systems.
• Exceptional proofreading and editing skills with keen attention to detail.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Familiarity with NYSCEF e-filing procedures is preferred.

Work Environment:

• Office setting with occasional remote support responsibilities.
• Fast-paced environment requiring multitasking and prioritization of deadlines.

This position offers an opportunity to work closely with attorneys in a dynamic legal setting, providing essential support to ensure smooth operations and effective legal representation.

If you are interested in learning more please send your resume to adaly@friedmanwilliams.comn