Facilities Coordinator

About the Position
This position is based in Orange County and requires frequent travel to our San Diego office. Provides a wide range of facilities support to the entire OC and SD offices. The Facilities Coordinator will manage office functions including: work order coordination, security badge and access assignments, daily office operations, and providing general support services for divisional attorneys and business professionals. This position is currently an onsite role.

Essential Duties and Responsibilities

• Maintain general office appearance and upkeep
• Lead contact for Building Management/Maintenance for services, deliveries and repairs
• Manage building equipment maintenance schedules and emergency evacuation plans; schedules and serves as point of contact for outside vendors for repair, renovation, as well as trash disposal including plumbing, HVAC and all other maintenance vendors
• Maintain inventory of equipment and supplies
• Maintain vendor receipts for building repairs and supplies and reconciliation
• Manages and oversees the onsite facilities support vendor
• Works closely with the firm’s Manager, Facilities and Procurement with respect to all aspects of the building, systems, etc.
• Oversee new hire onboarding logistics, including coordinating workstation setup and facilitating building access credentials
• Set up offices and workstations for all hires and office moves
• Conduct minor repairs, furniture adjustments as needed
• Maintain building and parking access
• Order and maintain business cards for office
• Complete additional responsibilities as assigned
• Frequent travel required between offices

Education and/or Experience

• Associate degree; Bachelor’s preferred
• 2-3 years of relevant experience
• Law firm or professional services firm experience strongly preferred

Qualifications

• Proficient in Word, Adobe and Excel
• Excellent communication skills, both written and oral
• Attention to detail is a must
• Must be organized and able to multi task
• Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys and business professionals
• Ability to work under pressure and balance multiple, competing priorities
• Must have problem solving and interpersonal skills with experience in providing complex, confidential administrative support in a high-profile environment with tact and diplomacy
• Must be comfortable using tools and conducting minor repairs around the office as needed
• Flexibility, adaptability and ability to work in a changing environment is necessary